Manage Committees, Constitution, Meetings, Minutes, Agenda, Attendance. By Statute or Internal Policy or Procedure
Committee meetings reflect governance to stakeholders and regulators. Konsentis is THE pioneering solution for seamless and efficient organizational governance; seamless precision in managing meetings, committees, notices, agenda, minutes and overall compliance with unparalleled ease.
Meetings
Committees
Membership
Attendance
Notices
Agenda
Minutes
Paperless
The definitive answer to all your board meeting management requirements.
Streamline the process of Board meetings and committee management, meetings compliances, committee memberships, fully, digitally, easily.
Structure agendas, send meeting notices and schedules, track and evidence compliances seamlessly.
Maintain and track minutes of meetings digitally, digital voting, drafting, review and finalisation of minutes, auto-follow ups, delegation of review, input aggregation.
The most comprehensive and efficient meeting management with end-to-end paperless mangaement, maintenance and extraction.
Organisers
A cutting-edge software designed for conveners and organisers for seamless coordination, paperless management, clear oversight and precise access control, paving the way for an efficient, organised, and hassle-free meeting infrastructure.
Effortlessly coordinate and schedule a variety of formal meetings and committees, spanning from the most formal, such as Board meetings, to others like Risk Committee, POSH, and AlCo. This intuitive tools significantly reduce the time and effort required for manual coordination, reducing compliance risks and ensuring efficiency across all meeting types through automation.
Effortlessly embrace eco-friendly practices, saving time and energy by eliminating hassles of traditional paper. Shift seamlessly to digital workflows for efficient meeting material, agenda, and minute management.
Effortlessly collate, craft, and distribute clear meeting agendas, ensuring structured discussions and efficient use of meeting time.
Establish a centralised hub for convening, coordinating, and organising board meetings, offering a unified platform for efficient control and management of all activities.
Deliver detailed meeting notes and minutes promptly after each session, ensuring transparency, enhancing accountability, and understanding of outcomes for all participants.
Easily follow up on assigned action items, simplifying the post-meeting process and ensuring efficient collaboration on decision implementation.
Ensure corporate compliance effortlessly with Konsentis. Our integrated tools and solutions meet regulatory standards, simplifying governance, record-keeping, and overall compliance for your organisation.
Capture and manage meeting minutes, ensuring accurate documentation of discussions, decisions, and action items for future reference and compliance. Moreover, seamlessly incorporate notices and agendas into the process for comprehensive meeting management.
Attendee/Board Member Benefits:
An advanced and user-centric software for attendees and board members ensures seamless participation, clear agendas, and detailed minutes review. With features like electronic voting, paperless solution, and ‘always-on’ ready access, it provides a board meeting experience that is streamlined, secure, and hassle-free.
Effortlessly participate in board meetings with streamlined tools for scheduled meetings, clear agendas, and efficient record-tracking, reducing the burden on attendees.
Access clear and organised meeting agendas in advance, allowing for thorough preparation, meaningful contributions, and staying well-informed about topics to be covered during the board meeting.
Automatic review of trading requests against confidentially maintain gray and restricted lists .
Automatic verification of balances and contra trades, account tracking and updates.
independent logins and history for each employee for all activities, updates and approvals.
Option to maintain history of timing of designation, de-designation and re-designation, including auto-ending.
Contribute to corporate compliance by engaging with a system that aligns with regulatory standards, ensuring a compliant and well-documented board meeting experience.
Access and review detailed meeting minutes and notes promptly, featuring an audit trail for changes. Ensure accurate documentation, efficiency in reviewing records, and contribute to an organised history of discussions and decisions from the board meeting.
ISIN based requests to align with demat holdings combined with ease of entity-level selection.
Empowers employees to check approval status and log execution of approved trades independently.
Features
Welcome to a user-friendly and hassle-free meeting experience with Konsentis
The ultimate solution for your board meeting management needs.
We understand the challenges of coordinating, scheduling, crafting agendas, capturing meeting details, and staying on top of decisions in board meetings. That’s why Konsentis, a Board Meeting Management Software, is here to revolutionize your board meeting process, guaranteeing top-notch efficiency, transparency, and an overall hassle-free experience.
Elevate your organisational life with our user-friendly solution, designed for seamless Meetings Management and enhanced Board Governance. Say goodbye to stress with our Paperless Meeting Solutions, ensuring hassle-free Executive and Committee Meetings, and facilitating Corporate Compliance with our Record-Keeping Solutions/feature and Governance Tools. Embrace a new era of Meeting Automation, making your meetings more robust and effective
Streamlined Access Control
Empower your organisation with a sophisticated access control system, strategically managing permissions for precise access levels. This ensures the optimal level of access needed for efficient and secure board meeting management.
Central Hub
Create a central hub that acts as the command centre for all your board meeting management activities.
This centralised platform provides a comprehensive solution for overseeing and controlling essential functions, including compliance, meeting scheduling, sending notices, agenda crafting, voting, paperless record-keeping, and creating and tracking meeting minutes. Ensure seamless and hassle-free executive and committee meetings with an efficient and organised approach.
Integrated Access System
Enhance the security and user experience of your board meeting management, seamlessly unifying access points for all your board meetings, including Executive and Committee meetings. Integrate with HRMS and implement Single Sign-On to elevate access management.
Streamlined Meeting Management
Streamline your board meetings effortlessly with our comprehensive solution, simplifying the entire process from scheduling to execution. Ensure seamless coordination and alignment, making board meeting management optimally cohesive and hassle-free.
Our user-friendly meeting solutions, paired with paperless meeting features and efficient meeting automation tools, elevate the overall meeting experience for organisers and attendees.
Paperless Meeting Records
Effortlessly capture and manage meeting notes or minutes with our user-friendly meeting solutions, incorporating paperless features, meeting automation, and efficient record-keeping solutions.
Facilitate seamless reviews, finalisation, and editing suggestions, ensuring an organised history for prompt access to accurate discussions, decisions, and action items in board meetings.
Clear and Organised Meeting Agendas
Craft and distribute clear, organised meeting agendas seamlessly, ensuring clarity and structure in board meeting discussions.
This, user-friendly meeting solutions, combined with paperless features, guarantee efficient addressing of every agenda item.
More than a software application, KONSENTIS IS YOUR BOARD MEETING MANAGEMENT PARTNER
Imagine board meetings where everything is consolidated in one place, and everyone is on the same page.
- Streamline administrative tasks by efficiently managing organisations and people, incorporating Single Sign-Ons and seamless integration with HRMS to enhance overall organisational efficiency.
- Easily create and organise committees, ensuring a structured approach to decision-making and collaboration. Assess and record membership requirements, manage meeting schedules, and validate attendance for a centralised platform facilitating effective committee management..
- Facilitate better communication and coordination among members by effortlessly scheduling, managing, and sending notices for meetings.
Get KONSENTIS now!
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We cannot be mere consumers of good governance, we must be participants; we must be co-creators.
– Rohini Nilekani
Centralized
Experience the efficiency of centralized board meeting management, where all crucial information, schedules, and records
Universal Access
Experience inclusive and universal access, ensuring that all stakeholders, regardless of location or device, can seamlessly
Help
Our dedicated support team is here to assist you every step of the way, providing the help you need when you need it.
What kinds of UPSI needs to be captured into the Structured Digital Database?
The Securities and Exchange Board of India (Prevention of Insider Trading) Regulations 2015 (SEBI Regulations), as amended from time to time, provide indicative guidance. However, simply put, any information transmitted over any channel or media that is not yet made public and has the potential to impact the share price of listed securities must be treated as UPSI. All identified UPSI can be quickly and easily entered into Affinis(SDD).
What is the implication of information being treated as UPSI?
Trading of Shares of a Listed Company using UPSI is strongly prohibited and holds numerous fines and penalties including imprisonment. All flow of UPSI must therefore be logged into a Structured Digital Database like Affinis(SDD).
What if I held UPSI but that was not the reason I traded?
From a regulatory perspective, it may be presumed that if you hold UPSI, your trade is motivated with awareness of UPSI. As such, it is important to log any flow of UPSI into Affinis(SDD) or take approvals for trading via Affinis(ETT).
What is the connection between the aforementioned Structured Digital Database and UPSI?
SEBI has required entities that exchange UPSI to maintain multiple details for each instance of UPSI shared and received on a continuing basis in a ‘Structured Digital Database’ (SDD) like Affinis(SDD). These details include Senders and Recipient Name and Identification Details, Senders and Recipient’s Organizations and Identification Details, Date and Time of Sharing UPSI, the Listed Entity that the UPSI Pertains to and the Nature of UPSI.
What else should I know about the regulatory requirements on maintaining a Structured Digital Database?
Non-maintenance of SDD is considered a contravention of the Insider Trading Regulations, with complete rights to deal with any such contraventions retained by SEBI. Non-maintenance, incomplete maintenance, outsourcing, lack of time stamping, maintenance on alterable media, incomplete or delayed availability of required information etc all considered non-compliance. Affinis(SDD) is a system that would be considered fully compliant with all SEBI requirements.
Where is the data and records in the Structured Digital Database maintained? Can anyone else access the information in Affinis?
The Securities and Exchange Board of India (Prevention of Insider Trading) Regulations 2015, as amended from time to time, requires that the structured digital database shall not be outsourced and shall be maintained internally with adequate internal controls and checks. In fact, even databases/ servers provided by third party vendors will be considered as outsourced whether within India or outside India. Thus, any Structured Digital Database maintained on, say, Amazon, Google or cloud servers, will be considered as outsourced and therefore prohibited as clarified by the Comprehensive FAQs on SEBI (PIT) Regulations, 2015. Affinis(SDD) is fully compliant with all SEBI requirements and only authorized people have access to it on your internal systems.
Can I simply upload a pdf of an email containing UPSI into a Structured Digital Database?
No. The obligation is to maintain the Nature of UPSI, not UPSI itself (the later may increase the risk rather than reducing it). A pdf of an email would have the actual UPSI while at the same time it would not be linked to PAN and Entity details of the individual. As such, no uploads are possible other than as provided for in compliance with the requirements. Affinis(SDD) is therefore designed to prevent this and promote secure, quick and easy data entry instead.
Why can we not simply maintain the UPSI and other information in an excel sheet?
The UPSI data is required to be kept recorded by maintaining a structured digital database which provides time stamping and internal controls & checks, a critical one being non-tamperability. These features would not be viable in Microsoft Excel or any other regular spreadsheeting software given the lack of internal controls and checks, lack of audit trail and the high tamperability of data. One of the reasons Affinis(SDD) is considered compliant is because it provides secure audit trails, anti-tamperability and time-stamping.
What additional features are available in Affinis(SDD)’s Prime variant over Core?
In addition to all features of the Core variant, Prime has four major additional features for organizations with more complex needs – (1) Prime enables creation of multiple “Chinese Walls”, permitting different deal teams within the same entity to manage projects privately (Compliance Officer always has access to all information) (2) With Prime, one can seek and record approvals from supervisors for policy maintenance updates (3) Delegatees can seek and record approval from UPSI senders or receivers within Prime before committing entries (not applicable for UPSI entries recorded via email auto-capture) (4) Prime provides additional email notifications, reminders, data intelligence reports as well as UPSI ‘super-grouping’.
What are Gray Lists or Restricted Lists?
A Restricted List is typically refers to a list of stocks that are ineligible for trade, either themselves or via any other person or third party. It does not necessarily imply that they are risky or flawed in any way, but are nonetheless prohibited on account of Personal Account Dealing restrictions or Employee Personal Trading Compliance requirements. Affinis(ETT) enables maintenance of Grey and Restricted Lists logically and easily.
What is a Statement of Holdings in the context of Insider Trading compliances?
A Statement of Holding refers to a summary of all securities held by you in your Demat account as on a particular date. A request to submit the Statement of Holdings can be triggered by the Compliance Officer through Affinis(ETT). Designated Persons can independently login and submit these statements.
What is a Material Financial Relationship?
It typically refers to a relationship in which one person has significant financial dealings in their relationship with another, for example, when he/she is a recipient of any kind of payment (loan or gift) during a specified period immediately preceding and which amount is equivalent to at least a specied fraction of annual income. Relationships in which the payment is based on arm’s length transactions are typically excluded. Based on the rationale applied, Material Financial Relationships can be recorded in Affinis(IDD) by each employee along with rationale if needed.
What is BENPOS?
Benpos or Beneficiary Position is a statement of securities held by a person (who is typically identified by the PAN), as on a particular date and is maintained by Depositories such as CDSL/NSDL independent of the company or the beneficiary. Such statements can be uploaded to Affinis(ETT) for independent verification. Exceptions can be managed or tracked from within Affinis(ETT) itself.
Who is a Designated Person?
Designated Person(s) under the SEBI Prevention of Insider Trading Regulations is an inclusive definition. Illustratively, under the regulations, it includes various persons and roles such as promoters; directors; key managerial personnel; auditors; all employees and support staff of various departments such as Accounts, Finance, Legal, Internal audit, Information technology and Secretarial Department.
It also includes Key Managerial Personnel of the material subsidiary of the Company; Secretaries/EAs reporting to the Directors and the Key Managerial Personnel; all Departmental Heads of the Company as well as employees upto two levels below the Board of Directors of the Company.
In addition, other persons may be identified by the Compliance Officer as well. Affinis(IDD) assists in identifying the list of persons who may potentially qualify as Designated Persons to more logically and formally record and maintain the list. The list of Designated Persons is also used to manage Designated Person compliances. Affinis(IDD) maintains an evidentiary trail of notices of compliance obligations and provides reports as required.
Employee Trading Approvals – Why It’s Non-Negotiable
What’s New
Definition of Relatives under SEBI Prevention of Insider Trading Guidelines
Employee Trading Approvals – Why It’s Non-Negotiable
Employee Personal Account Trading Systems – Integration vs Irritation
